We are always taking applications.

Office and administration

• Answer phones, email and correspondence, and communicate professionally with customers, vendors, contractors and utility owners.
• Prepare and send proposals, contracts, work orders and reports.
• Keep paper and electronic files, spreadsheets and company software accurate and up to date.
• Keep company, employee, customer and financial information confidential.

Projects and field support

• Help schedule crews, equipment and materials, and pass schedule changes to customers, project managers and crews.
• Keep each project file complete from start to finish, including permits, daily field reports, time sheets and production records.
• Coordinate 811 locate tickets and gather permits, utility and locate information.
• Track open items and make sure required paperwork is accurate and submitted on time.

Estimating and customers

• Help prepare, send and follow up on proposals and estimates.
• Keep records of bids, proposals and customer communication.
• Gather the information management needs for estimating and planning.

Billing and accounting

• Prepare and send customer invoices, and follow up on outstanding ones.
• Organize purchase orders, vendor invoices and receipts.
• Support accounts payable and receivable, timekeeping and payroll paperwork.
• Keep accurate records of project costs.

Qualifications

• Office, administrative, construction or project coordination experience preferred. Construction or utility experience is a plus, not a requirement.
• Organized and accurate, and able to keep several priorities moving at once.
• Clear, professional writing and phone manner.
• Comfortable with Microsoft Word and Excel, and quick to learn new software.
• Valid driver's license preferred.

What we are looking for

Someone who takes ownership. This is not a job for someone who needs instructions for every task. The right person sees what needs doing, takes the initiative, speaks up when something needs attention and follows it through to completion.

Construction moves fast and priorities change quickly. You will handle several things at once and stay professional when something unexpected comes up.